Science Systems and Applications, Inc. - Science and Technology with Passion


SSAI is an Equal Employment Opportunity and Affirmative Action Employer. EEO/AA-Minorities/Females/Veterans/Individuals with Disabilities

Associate Subcontracts Administrator JPL TSAS
Reference #:21-3201
Open Date:7/21/2021
Location:Pasadena, CA
US Citizenship Required:No
Job Description:
Science Systems and Applications Inc. (SSAI) is actively seeking an Associate Subcontracts Administrator with cradle to grave Subcontracts Administration experience for employment in Pasadena, CA.  This position will provide l subcontract to a technical staffing contract. Duties include:
  • Conducts entire lifecycle of subcontract procurement process, and develops subcontract file documentation in accordance with company procurement policies and procedures, Federal Acquisition Regulations, Public Laws and other supplemental regulations.
  • Ensures approval of negotiations and agreement terms are accomplished by appropriate procurement and program management
  • Develops Request for Proposals (RFPs) and solicits cost and technical proposals as required from potential subcontractors/vendors/suppliers
  • Evaluates subcontractor/vendor/supplier bids and performs cost/price analysis to determine fair and reasonableness of bid
  • Negotiates the price, delivery, quality, service expectations, and terms and conditions with subcontractors/vendors/suppliers
  • Selects and recommends subcontractors to Project Manager and Procurement Manager
  • Creates and issues agreements to subcontractors/vendors/suppliers, (including Purchase Orders (POs) and PCARD orders, subcontracts and consultant agreements) under Government prime contracts and subcontracts
  • Performs day to day administration of agreements, including issuing correspondence, recording documentation, validating certifications, reviewing and analyzing financial reporting, and monitoring performance and product delivery.
  • In conjunction with Contract Administrators, interprets prime contracts requirements and ensures requirements are flowed down in agreements
  • Processes procurement transactions in CostPoint procurement enterprise system.
  • Maintains files in a Contractor Purchasing System Review (CPSR) audit-ready compliance state and updates electronic and hard copy files accordingly
  • Performs subcontract and consulting agreement closeout functions, including analyzing invoices, analyzing billing, and completing related close-out documentation

Required Qualifications:
  • Associate's Degree and 2 years experience or equivalent combination of education and experience.
  • Must be able to process and administer a several subcontracts at any one time while tracking delivery schedule, reporting, invoice review
  • Demonstrated ability in the use of accounting software, database software, Internet software, spreadsheet software, payroll systems, and word processing software.
  • Familiarity with Microsoft Office Suite, with the ability to prepare routine reports and correspondence.
  • Ability to read and interpret documents a must
  • Effective verbal and written communication skills

Desired Qualifications:
  • Prior experience using Deltek Costpoint preferred
  • Experience working in subcontracts and purchasing in support of NASA programs a plus
  • Knowledge of Defense Contract Management Agency (DCMA) Contractor Purchasing System Review (CPSR) requirements
  • Demonstrated knowledge of Federal Acquisition Regulations (FAR)
  • Familiarity with Representations & Certifications,, debarment list necessary
  • Demonstrated ability in the use of accounting software, data base software, Internet software, spreadsheet software, payroll systems, and word processing software.