Science Systems and Applications, Inc. - Science and Technology with Passion


SSAI is an Equal Employment Opportunity and Affirmative Action Employer. EEO/AA-Minorities/Females/Veterans/Individuals with Disabilities

Lead Procurement Administrator – Subcontracts
Reference #:21-3274
Open Date:9/10/2021
Location:Greenbelt, MD
US Citizenship Required:Yes
Job Description:

Science Systems and Applications Inc., (SSAI) is actively seeking a highly experienced, detail oriented, and dedicated Subcontracts Manager for employment in our Headquarter offices located in Lanham, MD. This position provides senior level Subcontracts support and requires prior experience actively administering cradle to grave subcontract agreements under a Federal contract.

Essential Functions:

  • Directly supervise team of Subcontract Administrators and provide oversight of day-to-day subcontracts administration for program ensuring compliance with Procurement Policies & Procedures, FAR, Public Laws, and Contractor Purchasing System Review (CPSR) requirements.
  • Oversee cradle to grave Subcontract Administration responsibilities in support of multiple Federal Prime contracts supporting NASA in accordance with company Policies & Procedures.
  • Develop Request for Proposals (RFPs) to include technical and cost data in response to Customer and Program Management requests, SOWs, task plans, and staffing requirements.
  • Thoroughly review Single/Sole Source Justifications for approval in accordance with FAR part 6.3.
  • Negotiate price, delivery, quality, and terms & conditions; perform price/cost analysis to evaluate and determine price reasonableness.
  • Performs subcontract negotiations with selected vendor to include terms and conditions, articles, deliverable schedule, flow downs.
  • Administers day to day operations of subcontracts to include issuing and responding to correspondence, recording documentation, validating Representations & Certifications, and monitoring performance in conjunction with Program Management.
  • Interprets Federal Acquisition Regular, Public Laws, and NASA FAR Supplement and applies to management of subcontract.
  • Assists in tracking, review, and approval of monthly invoices, reports, and other deliverables – analyzes financial standing of agreement.
  • Prepares and issue all mods and change orders to subcontract agreement.
  • Update Deltek Costpoint in according with ceiling and funding level changes to agreement.
  • Maintain overall compliance in accordance with approved purchasing system in a Contractor Purchasing System Review (CPSR) audit-ready file format.
  • File FFATA reports weekly, monthly, and annually as required.
  • Participate in Subcontract closeout procedures at termination of subcontract or end of Prime contract.
  • Participate in department internal audits of subcontract files and assist in maintaining procurement checklists.
Required Qualifications:
  • Bachelor’s degree and a minimum of 5 years professional subcontract administration experience, or an equivalent combination of education and relevant procurement experience.
  • Must be able to process high volume of new subcontracts at any one time while also simultaneously maintaining ongoing subcontracts and mods such as tracking delivery schedule, reporting, invoice review
  • Knowledge of Defense Contract Management Agency (DCMA) Contractor Purchasing System Review (CPSR) requirements
  • Demonstrated knowledge of Federal Acquisition Regulations (FAR)
  • Familiarity with Representations & Certifications,, debarment list necessary
  • Demonstrated ability in the use of accounting software, data base software, Internet software, spreadsheet software, payroll systems, and word processing software.
  • Familiarity with Microsoft Office Suite, with the ability to prepare routine reports and correspondence.
  • Effective verbal and written communication skills.
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.  
Desired Qualifications:
  • Prior experience using Deltek Costpoint preferred
  • Experience working in subcontracts and purchasing in support of NASA programs a plus
  • Membership in professional organization such as National Contract Management Association